The PTO Executive Board is comprised of elected officers, committee chairs, and school representatives.  It meets one evening per month to conduct PTO business. Nominations will Start in March. Elections will be held in the first week of April. Election results will be announced the second week of April via email and PTO website.

OFFICER AND COMMITTEE CHAIR DISCRIPTIONS

Elected Officers

 

President – Serve as leader and key contact for the PTO; preside at all PTO meetings; ex-officio member of most committees; appoint chairpersons for special committees; coordinate the work of the officers and committees so that the PTO’s objectives can be met. (Effort: year-round, on-going)

Vice President - Act as an aide to the President; perform the duties of the President in the absence or inability of that officer to serve; assume other responsibilities as assigned by the Executive Board; coordinate the general activities of any Special Committees created by the Executive Board. Ideally – is willing to serve as President in the future. (Effort: year-round, time varies depending upon roles)

Secretary - Keep the minutes of all general meetings and all meeting of the Executive Board; prepare correspondence and perform all other duties assigned; maintain master documents on school computer; help recruit committee chairpersons for all vacant standing committees of the board; keep the calendar of events for the PTO. (Effort: 4-5 hours per month, includes attending meeting and typing up minutes)

Treasurer - Be responsible for and have custody of all funds; make disbursements as properly authorized; be present at all PTO events where money will be collected; assure that PTO policies and best practices are followed with regards to funds; prepare financial reports for each meeting and as needed; prepare the books for an annual audit. (Effort: year-round, time varies depending upon roles)

Parliamentarian – Act as a consultant to assure that meetings and processes are conducted in accordance with bylaws; advise on parliamentary procedures using Robert’s Rules of Order; bring current copy of By-Laws to all meetings. (Effort: 2 hours per month).

Chairs and Other Positions (Appointed by President)

(Remember, these are COMMITTEES – there should be volunteers to help.)

 

Community Relations - Coordinate community partnership activities, works closely with Publicity and Fundraising Committees. (Effort varies).

Fundraising - Manage the coordination of the PTO’s fund-raising activities. The PTO holds programs that include things like “family nights” where a restaurant or recreation center hosts a “ILT KSHS Night.” Only 2 or 3 per year, Family Nights require minimal effort – a few phone calls to arrange and sending home a flyer (usually supplied by host). (Effort: year-round, on-going).

Hospitality – Coordinate any hospitality activities, including welcome program and documentation for new families and Freshman families. (Effort varies)

Membership - Organize the annual PTO membership drive and the on-going process to encourage membership. Maintain membership records. (Effort is primarily in May, August, September. 3-5 hours per month. Minimal role after September.)

Publicity - Disseminate positive information to the community about the school, its students, and the PTO. Promote related activities and programs in order to heighten community awareness. Many tasks (like notices to newspaper) can be accomplished via email. (Effort: year-round, but minimal, 1-2 hours per month.)

Teacher Appreciation – Organize monthly teacher appreciation activities and to coordinate daily recognition for Teach Appreciation Week in May. Generally, each month is rotated so that a specific grade hosts the activity (lunch, dessert, treat, small gift, etc.) Works closely with Hospitality and Grade Parents. (Effort: 2-4 hours per month, more in May depending on what activities planned.)

Volunteer – Coordinate volunteers for PTO events and school activities. Collect list of general volunteers at beginning of year and for special events. Assure that volunteer data is recorded and available to both the Board and teachers. Work with teachers, staff, and leaders of committees to assure volunteers are recruited for programs. On-going dialog with Grade Parents as to class and grade activities. (Effort: on-going, year-round.)

Grade Parent – One parent representative from each grade (9-12) whose job is to touch base with the teachers of that grade and report at the monthly meeting of the PTO Executive Board. The Grade Parent relays what activities are occurring in that grade, if any field trips or programs are planned, if the teachers need volunteers for upcoming events. (Effort is minimal – 1-4 hour per month). Appointed at beginning of year.

Sport Parent – One parent representative from each Sport whose job is to touch base with the coaches of that sport and report at the monthly meeting of the PTO Executive Board. The Sport Parent relays what activities are occurring in that sport, if any concessions stands or programs are planned, if the coaches need volunteers for upcoming events.(Effort is minimal – 1-4 hour per month). Appointed at beginning of year.

Department Liaison – One representative from each Department whose job is to touch base with the teachers and administrators of that department and report at the monthly meeting of the PTO Executive Board. The Department Liaison relays what activities are occurring in that department, if any field trips or programs are planned, if they need volunteers for upcoming events. (Effort is minimal – 1-4 hour per month). Appointed at beginning of year.